Privacy Policy
This policy explains what information AssignZone collects, how it is used and shared, and the choices you have. AssignZone is operated by [Legal business name], based in Massachusetts. It applies to the AssignZone website and app (the “Service”).
1. Our role
Hockey organizations use AssignZone to schedule home games and staff them with referees and timekeepers. For roster, schedule, assignment and pay information, we act on behalf of the organization you belong to: it decides what to collect and how to use it, and we store and process it to run the Service. If you have questions about how an organization uses your information, ask its administrator; you can also contact us.
2. Information we collect
Information you or your organization provide
- Account details: name, email address, phone number, and your password (stored only as a one-way cryptographic hash, never in readable form).
- Official details: roles (referee, timekeeper), level, USA Hockey registration number and certification expiration date.
- Availability: the days and times you usually work and dates you are away, plus your email preferences.
- Payment details: your Venmo handle. We do not collect bank account, card or Social Security numbers.
- Organization data: schedules, rinks, games you take or are assigned, confirmations, drop requests and their reasons, no-shows, and amounts earned, requested and paid.
- Messages that administrators compose and send through the Service.
Information collected automatically
- A record of actions in the Service (for example, who took, assigned, confirmed or released a game, and when), used for the activity feed and accountability.
- Security information: sign-in attempts and temporary account lockouts.
- Technical information our hosting provider records in standard server logs, such as IP address, browser type and the pages requested, used to operate and secure the Service.
3. Cookies
We use a single essential cookie to keep you signed in for up to 30 days. We do not use advertising or analytics cookies, and we do not load third-party tracking scripts.
4. How we use information
- to provide the Service: showing open games, assignments, availability and pay records to the right people;
- to send service messages, such as schedule changes, reminders and account notices (once email delivery is enabled);
- to secure accounts, prevent misuse and troubleshoot problems;
- to comply with law and enforce our Terms.
We do not sell your personal information, share it for targeted advertising, or use it to build marketing profiles.
5. How information is shared
- With your organizations. Administrators of each organization you join can see your profile, availability, Venmo handle, games and pay records for that organization. If you work for more than one organization, your name, email and profile are visible to each; each organization’s games and pay stay within that organization.
- With service providers who host and run the Service for us under confidentiality obligations — currently Vercel (application hosting) and Supabase (database, hosted in the United States) — and, when enabled, an email delivery provider.
- For legal reasons, when required by law, subpoena or court order, or to protect the rights, safety or property of users, the public or AssignZone.
- In a business transfer, such as a merger or sale of the Service, subject to this policy.
Payments to officials are made outside the Service (for example through Venmo) and are governed by that provider’s privacy policy.
6. How we protect information
We use administrative, technical and physical safeguards appropriate to the information we hold, including encrypted connections (HTTPS), hashed passwords, automatic lockout after repeated failed sign-ins, and access controls that limit each organization’s administrators to their own organization. No system is completely secure. If a breach of security affects personal information of Massachusetts residents, we will provide notice as required by M.G.L. c. 93H and maintain safeguards consistent with 201 CMR 17.00.
7. How long we keep information
We keep account information while your account is active. When you are removed from an organization, that organization’s records of games you worked and pay may be kept as part of its records. You can ask us to delete your account; we will delete or de-identify your personal information unless we need to keep it to meet legal obligations, resolve disputes or enforce agreements. Deleted information may remain in routine backups for a limited time before it is overwritten.
8. Your choices and rights
- View and update your profile, availability, Venmo handle and email preferences at any time from your profile page.
- Change your password from your account, or ask your administrator for a temporary one.
- Ask an organization’s administrator to correct roster information, or contact us to request a copy or deletion of your personal information.
We will respond to requests within a reasonable time and may need to verify your identity first.
9. Children
The Service is not directed to children under 13, and we do not knowingly collect personal information from them. Officials aged 13 to 17 may use the Service only with the consent of a parent or legal guardian, and organizations are responsible for obtaining that consent. If you believe a child under 13 has provided us information, contact us and we will delete it.
10. Changes to this policy
We may update this policy. When we make material changes we will update the effective date and ask you to review and accept the new version.
11. Contact
Privacy questions and requests: [contact email] · [Mailing address], Massachusetts